Financial Aid Satisfactory Academic Progress Policy
Federal regulations require all students receiving federal financial aid (Federal Pell Grant, Federal Work Study, Federal Supplemental Educational Opportunity Grant, or Alabama Student Assistance Programs/Knight Grant) must make satisfactory academic progress toward completion of a degree or certificate. Academic progress must be monitored for all terms of enrollment, whether or not financial aid was received. Students receiving financial aid are evaluated once during the academic year. A student will be evaluated each time he/she applies for financial aid which will be at least annually. (Please note: Students enrolled in a technical program may require evaluation at the end of each term.) Students enrolled in a technical clock hour program must meet progression requirements before aid will be awarded for future disbursements.
According to 34 CFR 668-16(e), there are two major components of satisfactory academic progress: the qualitative component (cumulative GPA) and quantitative component (timeframe of completion).
1. Qualitative Requirement (Cumulative GPA)
Students enrolled in a degree program or a certificate program requiring more than 26 credit hours must meet or exceed the following minimum cumulative GPA based upon total hours attempted:
Semester Credit Hours Attempted Cumulative GPA
33 or more 2.00
Students enrolled in certificate programs equal to 26 hours must meet or exceed the following minimum cumulative GPA based upon total hours attempted:
Semester Credit Hours Attempted Cumulative GPA
18 or more 2.00
All hours attempted and earned at LBWCC will be included in meeting cumulative GPA requirements.
2. Quantitative Requirement (Timeframe for Completion) – Eligible students may receive federal financial aid for a period of time not to exceed 1.5 times the normal length of his/her program of study. Students enrolled in the Associate in Arts degree and the Associate in Science degree may receive financial aid for a maximum of 90 semester hours attempted. All credit hours (including accepted transfer credit hours) in current program of study will be included in Timeframe for Completion calculation.
Each student on federal financial aid must earn two-thirds (67%) of all the hours (including remedial courses and accepted transfer credit hours) he/she attempts in order to complete a program in the normal length of time allowed. Students who have not passed the required number of hours will be suspended from receiving federal financial aid. Financial aid is reinstated when the student has achieved the minimum cumulative GPA required and earned the required minimum number of credit hours.
Developmental Courses – A student receiving federal financial aid may not enroll in the same developmental (remedial) course more than three times and continue to receive federal financial aid. A federal financial aid recipient may not receive aid for more than 30 semester hours of developmental work. Credit hours attempted for developmental courses are included when determining a student’s qualitative or quantitative progress for financial aid, including the maximum time frame requirement.
Repeat Courses – If a student repeats a course which was previously successfully completed, the hours obtained the second time the course is attempted do not count toward the minimum number of academic hours required for program completion. A student, who has subsequently passed a course, will be allowed to receive financial aid to repeat that course one time. Failing grades, withdrawals, incompletes and/or repeated classes may result in suspension of financial aid because these classes are considered as attempted hours not successfully completed (these hours are included in the maximum number of hours attempted).
Financial Aid Suspension – Academic progress will be reviewed each academic year and at the time a student applies for financial aid. The student is placed on financial aid suspension when the Qualitative Requirement (Cumulative GPA) and/or the Quantitative Requirement (Timeframe for Completion) have not been met. If placed on academic suspension, a student is not eligible to receive financial aid for the duration of suspension, even if he/she is readmitted to the College upon academic appeal. Financial Aid will be reinstated when the student attends college at his/her own expense and meets the minimum standards of satisfactory academic progress or if the Financial Aid Appeal Committee reinstates eligibility.
Change in Program – A student may receive federal financial aid for 1.5 times the normal length of the selected program of study. If a student changes programs, he or she will be allowed to continue to receive federal financial aid for 1.5 times the normal length of the second program of study minus hours transferred from the first program of study. A student may change programs of study more than once but will not be allowed to receive federal financial aid for attempting more than 3 programs of study. A student must be meeting the Qualitative and Quantitative requirements in previous program(s) before receiving federal financial aid for a new program. Transfer students will be considered as attempting one program of study. Once a student has received a Pell Grant for 12 semesters, or the equivalent, they will no longer be eligible for additional Pell Grants.
Appeals Process – If a student wishes to request consideration for re-instatement of federal financial aid due to mitigating circumstances, the student must complete a Financial Aid Appeal form. A student may submit a request to reinstate federal financial aid one time. A written explanation regarding the mitigating circumstances, plan for improvement, and supporting documentation must be included with the Financial Aid Appeal form and submitted to the Financial Aid Appeal Committee no later than forty-five days before the first day of class. The student will be notified in writing the decision by the Financial Aid Appeal Committee. The decision of the Financial Aid Appeal Committee is final.
Students re-instated on Financial Aid Appeal will be required to follow an Academic Plan and if eligible, must apply with the Student Support Services program within the first ten days of class. Students must comply with all requirements and recommendations. Documentation will be provided by Student Support Services personnel to the Financial Aid Office before the Financial Aid Probation will be removed.